Theme “Remembering the Past - Embracing the Future”

11 a.m. Sunday 17th March 2024

Prizes awarded for Best Visual Spectacle (€500), Most Environmentally Aware Entrant (€250), Best Musical Entrant (€250) & Best Interpretation of Theme (€250)

Parade Application Form 2024

Name of Group: 	________________________________________________________

Contact Person:	________________________________________________________

Address:		________________________________________________________

Telephone No.: __________________ E-mail Address: ___________________________

Contact Name & Contact Number of Person Responsible for Group on the day of Parade: 

___________________________________________________________________________________________________

Float/Vehicle:		Yes		No	

If Yes - Brief Description of Float/Vehicle: ____________________________________

Size of Float/Vehicle: ______________________________________________________
Vehicles up to 12metres in length are permissible.

Number of Persons Participating:	______________________________________________

Description of Group (max 40 words) – To be used by M.C. as the Group passes the Reviewing Stand:	

Consents:

1.	Please confirm your consent to Clare Co. Council using your contact details to contact you in relation to the St. Patrick’s Day Parade next year		Yes		No 	

2.	Please confirm your consent to allow your Group to be photographed by Clare County Council for use in promotional material, and reports, including on social media.  If you indicate consent, be advised that you are indicating consent for all your group.  If there are children (under 18) in your group, be advised that you are indicating that you have obtained parental/guardian consent.   			Yes		No 

Please refer to the attached Privacy Notice for further information on how the personal data will be processed.

Signed:	_____________________________________________________________

Please return to:	St. Patrick’s Day 2024 Organising Committee, Municipal District of Ennis, Clare County Council, New Road, Ennis, Co. Clare or ennisparades@clarecoco.ie

Closing date:	Friday 23rd February 2024 – Please note that any applications received after this date cannot be guaranteed a place in the Parade.

RULES FOR PARTICIPATION IN THE ST. PATRICK’S DAY PARADE 2024

1.	Intending participants in the parade are required to submit a completed application form to the St. Patrick’s Day 2024 Organising Committee, Municipal District of Ennis, Clare County Council, New Road, Ennis, Co. Clare.

2.	The closing date by which an indication of a group’s intention to participate in the parade is Friday 23rd February 2024.

3.	Prizes for Best Visual Spectacle (€500), Most Environmentally Aware Entrant (€250), Best Musical Entrant (€250) & Best Interpretation of the Theme (€250) 

4.	Clare County Council recommends that the adult/child ratio for groups participating in the Parade should not be less than 1 adult per 8 children (U 18).

5.	The parade must not be used to make political statements or promote any lobby group or campaign. 

6.	The organisers reserve the right to refuse participation by any group. 

7.	The organisers will decide the order of groups in the parade. 

8.	In the interest of public safety, only vehicles up to 12metres in length are permissible. Persons/Groups wishing to use a float in the Parade must obtain the prior permission of the Organising Committee and must specify the size and dimensions of the float to be used.  Those that do not comply with size restrictions will not be permitted to participate in the parade.  Please note that all float entrants will be required to provide a person from that group at each wheel of the vehicle/trailer.

9.	Groups intending to use vehicles in the parade must produce evidence of current motor insurance cover. 

10.	Assembly time and location is 10.00 a.m. on Sunday 17th March 2024, at Clare County Council Headquarters Car Park (beside Ennis Fire Station), New Road, Ennis.  

With the growing number of participants, it is critically important that participants arrive on time. 

11.	Participants must adhere to the instructions of the parade stewards.

Privacy Notice for St. Patrick’s Day Parade Application Form (DP-PN-01)

Please refer to Clare Co. Council’s Privacy Statement which can be accessed through the following link: https://www.clarecoco.ie/[info]/privacy-statement/

1.	The identity and the contact details of the controller

•	Clare County Council, New Road, Ennis, Co. Clare.  Tel: 065 6821616,
•	Email: info@clarecoco.ie, Website: www.clarecoco.ie
•	https://www.clarecoco.ie/[info]/privacy-statement/

2.	The contact details of the data protection officer

•	Data Protection Office: Telephone: 065 6846405, Email: DPA@clarecoco.ie

3.	The purposes and legal basis for the processing

The contact details that you provide will be processed by Clare County Council for the purpose of organising the line up for the St. Patricks Day parade, an annual community event, and for promoting and advertising the parade.   Any photographs taken on the day of the parade will be used in advertising & publicising the parade, in media, including social media.  Photographs may be reproduced in Council reports, and promotional material.    The legal basis for the personal data processing is Article 6 (1) (e) – it is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the Council – in this case per Section 43 of the Local Government (Reform) Act 2014.   Article 6 (1) (a) - consent of the data subject - is a further legal basis for the processing.    Consent can be withdrawn at any time, but such withdrawal will not affect the lawfulness of processing before its withdrawal.  Should you wish to withdraw your consent please e-mail us at ennisparades@clarecoco.ie          

4.	The recipients or categories of recipients of the personal data

The recipients of the contact details are a small team of staff in the Ennis municipal district of the Council.  Images will be recorded by the Council on the day of the parade by a photographer with whom a data processing agreement is in place.  Images will be shared on social media and will be used to publicise the parade in the media.   Images recorded by the Council on the day may be used in Council reports and promotional material.

5.	The retention periods or the criteria used to determine that period

The Application Form will be held for 5 years and destroyed thereafter in accordance with the National Retention Policy for Local Authority Records pertaining to community events. 

6.	Details on rights of access to and rectification/deletion of personal data. Rights to object to or restrict processing and the right to data portability. 

Please refer to Clare Co. Council’s Privacy Statement which can be accessed through the following link: https://www.clarecoco.ie/[info]/privacy-statement/

7.	The right to lodge a complaint with the supervisory authority

Please refer to Clare Co. Council’s Privacy Statement which can be accessed through the following link: https://www.clarecoco.ie/[info]/privacy-statement/